Now is the time to join us! 

Who are you?

As the Payroll Manager at Virgin Pulse, your role will involve overseeing and executing  the payroll processes for an organization with a global footprint. Your responsibilities will include a variety of tasks to ensure accurate and timely compensation for our colleagues across several countries. These day-to-day tasks include:

• Payroll processing in compliance with local tax laws,
• Data verification across multiple systems to ensure accurate allocation of funds and reconciliation.
• Cross functional collaboration to manage monthly and quarterly processes such as generating W-2, 1099 and other regulatory forms
• Identifying opportunities for continuous improvement of global processes to enhance efficiency and reduce payroll operation errors.

In this role you will wear many hats, but your knowledge will be essential in the following:  

• Manage global payroll team and processes according to the established deadlines with internal and partners.
• Maintain full calendar of global payroll regulatory and operational deadlines.
• Set internal control procedure in accordance with management and internal audit expectations to ensure continuous compliance.
• Timely, accurate and complete payrolls with constant focus on process improvement
• Manage all payroll and payroll tax accounting processes.
• Completion of all global payroll and payroll tax journal entries
• Balance sheet account reconciliations & review of both payroll and payroll accounts. Ensure all reconciling items are cleared timely and accurately.
• Adjusting and ad hoc journal entries as needed to support fiscal close processes.
• Manage the setup of payroll system including earning codes, deduction codes, memo codes and tax configurations.
• Maintain regular KPIs of payroll processes internal and external. Utilize KPI metrics and results to drive process improvements across the organization.
• Establish and maintain all standards of customer service within the payroll team providing best in class customer service.
• Set goals and standards for the payroll process across all countries including US, Canada, Europe and other countries.
• Maintain a full partnership with HR Shared Services driving agreed upon timelines and procedures where processes intersect. Continuously implement process improvements
• Maintain documentation of all payroll SOPs ensuring consistent & repeatable processes
• Provide continuous training to the payroll staff and set expectations of continued technical growth.

• Global Payroll Tax
  • Manage tax requirements for each location
  • Provide continuous review of all taxes and coordinate with finance & accounting
  • Complete registrations for all necessary locations
  • Maintain payment schedules for all taxes not directly processed by ADP
  • Establish tax configuration standards for the HR Shared Services team, ensuring accurate application of all Federal, State and local tax requirements
• Legal Compliance and Internal Controls
  • Facilitate complete, accurate and timely filing of annual tax returns including W2s, Canadian T4s/Releves, and other global tax statements
  • Maintain standards for all garnishment processing
  • Act as the key liaison for internal and external payroll related audits
  • Implement controls where needed to ensure accuracy of processes and financial statement
  • Partnership with international payroll team and HR teams setting and maintaining standards. Provide assistance to establishing payroll in each country as necessary
  • Budget/variance salary analysis upon request. Maintain budget for payroll vendor fees

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

What you bring to the Personify Health team:

In order to represent the best of what we have to offer you come to us with a multitude of positive attributes including:

• Strong leadership, team development
• Proven experience managing global payroll processing and payroll taxes
• Strong knowledge of accounting related payroll process beginning to end

You also take pride in offering the following Core Skills, Competencies, and Characteristics:

• Ability to set standards, measure results and coach teams to high performance.
• Strong knowledge of accounting related to payroll processing. Understanding the process from beginning to end.
• Advanced Excel skills, strong database knowledge and proficient in Microsoft Office Suite
• Self-motivated, organized, and effectively achieves team goals.
• Strong ability to multi-task
• Excellent team player who works well in a collaborative environment
• Ability to work effectively with external partners as well as internal employees.
• Strong written and verbal communication skills
• Ability to demonstrate independent, objective, open-minded thinking with strong attention to detail and sound judgement.
• Bachelors Degree in Finance or Accounting required or equivalent years of experience
• Certified Payroll Professional (CPP) certification preferred
• Minimum of 5+ years of direct payroll management, preferably in a global high volume processing environment
• Experience with ADP payroll system highly preferred
• Solid experience managing payroll tax including large volume of state and local taxes
• Experience with global payroll processing
• Solid background in process improvement, project management and execution of company initiatives

No candidate will meet every single desired qualification. If your experience looks a little different from what we’ve identified and you think you can bring value to the role, we’d love to learn more about you!

Personify Health is an equal opportunity organization and is committed to diversity, inclusion, equity, and social justice.

In compliance with all states and cities that require transparency of pay, the base compensation for this position ranges from $80,000 to $90,000. Note that salary may vary based on location, skills, and experience. This position is eligible for 10% target bonus/variable compensation as well as health, dental, vision, mental health and other benefits.

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