Payroll Specialist

Job Locations US-Remote
Job ID
Posted Date
2 weeks ago(3/29/2024 5:17 PM)
Regular Full-Time


Now is the time to join us! 


Virgin Pulse and HealthComp are now Personify Health. The industry’s first personalized health platform company combines health, wellbeing, and navigation solutions to deliver powerful outcomes to businesses and their people. At Personify Health, we believe in offering total rewards, flexible opportunities, and a diverse inclusive community, where every voice matters. Together, we’re shaping a healthier, more engaged future.



Who are you?


You are a time-tested Payroll processing professional with solid, current experience managing and processing payroll, for companies of 500-1000 or more, utilizing ADP Workforce Now.  You are knowledgeable in the coordination of all aspects of a company’s bi-weekly payroll and know how to administer all of the company’s benefit offerings within the payroll.


As our Payroll Administrator you attend to the day-to-day operations of our payroll department (specifically within Workforce Now, Essential Time and Enterprise Enhanced Time) to ensure timely and accurate payroll process deadlines are met and that internal guidelines are followed while managing all phases of benefits administration and maintenance of employee programs.  You take care in the interaction with employees to address, assist, and resolve all employee payroll related issues. 


In addition to the above, you are knowledgeable in payment of sales commissions on a monthly basis and skillfully able to assist with management of the Company’s bonus program, while assisting with other HR compliance initiatives, projects and events.


In this role you will wear many hats, but your knowledge will be essential in the following:  

  • Processes payroll, reconciliations, payroll taxes, year-end procedures and W-2′s for multi-state employees
  • Prepares reports from ADP WFN for employee benefit and payroll audits
  • Ensures the accurate processing of all mandatory and voluntary deductions as well as garnishments, liens, direct deposit requests, 401K loans, etc.
  • Ensures legal compliance in completing all paperwork including all Federal, State and Local laws regarding payroll administration. Sets up and maintains state and local tax filing status with ADP’s tax filing service
  • Fully comply with all statutory payroll legislation and handle any inquiries from government agencies
  • Administer information flow and employee data in ADP suite of products including: Workforce Now (preferably 14.0 or higher) as well as Enterprise eTime.  Identifies, troubleshoots and resolves issues as appropriate
  • Coordinates the time and attendance system for hourly employees; understands time reporting rules and requirements; monitors the system for proper functioning; troubleshoots and resolves issues
  • Processes all special compensation, incentives / commissions, and bonus checks with the highest standard of accuracy and timeliness and in accordance with SOX requirements
  • Prepare year-end incentive accrual and reconcile to accrual to actuals as incentives are paid
  • Analyze current payroll policies and procedures and recommend best practices for efficiency and accuracy. Keeps current in trends and regulations as they relate to the payroll function
  • Complies with internal audit controls, ACA, FLSA, COBRA, SOX compliance, tax and other payroll and benefits related legislation
  • Ability to create and analyze reports on an as needed basis. Prepares and maintains standard and ad hoc reports, queries, and conduct appropriate audits to endure data integrity
  • Responds to inquiries and verifications for unemployment and other payroll-related data
  • Perform other duties and or special projects as necessary

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.


What you bring to the Personify Health team:


In order to represent the best of what we have to offer you come to us with a multitude of positive attributes including:

  • A minimum 7 years of direct payroll processing experience with multi-state payrolls.
  • **Certified Payroll Professional (CPP) certification is highly desirable
  • You have recent, demonstrated proficiency and experience using ADP suite of products including current versions of ADP Workforce Now and time tracking modules (E-Time, Essential Time…) applications - required
  • Working knowledge of applicable federal, state, and other related laws and regulations regarding payroll and benefits including overtime, ACA, COBRA, FLMA, ERISA and HIPAA. 
  • Experience with multi-state payroll is a must. 
  • Full knowledge of payroll and general knowledge of accounting practices and principles
  • Demonstrated ability to understand the process and flow of information between internal applications in order to proactively anticipate issues and ensure desired outcomes
  • Ability to utilize report writing software to develop and produce ad hoc reports for People & Culture team and / or Finance team
  • Through understanding of gross to net calculations
  • Must be able to work with highly sensitive information in a confidential manner 
  • Excellent communications and customer service focus. Ability to connect positively, constructively and collaboratively with a variety of employees at all levels, under deadline pressure required
  • Able to accurately multi-task and extreme attention to detail essential
  • Excellent communication skills, both verbal and written is required

No candidate will meet every single desired qualification. If your experience looks a little different from what we’ve identified and you think you can bring value to the role, we’d love to learn more about you!


Personify Health is an equal opportunity organization and is committed to diversity, inclusion, equity, and social justice.


In compliance with all states and cities that require transparency of pay, the base compensation for this position ranges up to $75,000. Note that salary may vary based on location, skills, and experience. This position is eligible for 10% target bonus/variable compensation as well as health, dental, vision, mental health and other benefits.




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